---
title: "Add records in grid reports"
slug: "add-new-records-in-grid-reports"
updated: 2026-05-19T10:00:26Z
published: 2026-05-19T10:00:26Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add records in grid reports

Add new rows to grid reports to quickly add records without losing the context of the rest of the report.

## Add rows to standalone reports

1. Enter edit mode on the report by double-clicking or pressing Enter on any editable cell, or by selecting the edit icon in the menu bar.
2. Select the **Add record** button on the top of the report.

![Interface showing an option to add a record.](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image(69).png)

## Add rows to reports embedded in forms

Grid reports embedded on forms (non-legacy) allow you to add child records in context—without having to leave the report or use subforms. To do this:

1. Edit the report by selecting the pencil icon at the top of the form.
2. Select the **Add row** button at the top of the embedded report.

![Interface showing options to add a new task and add a row.](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image(67).png)

### Hide or show the **Add row** button in forms

In edit mode of grid reports embedded on forms, you can control the visibility of the **Add row** button. To do this, use the **Show create record buttons** form property setting for the embedded report, available in the form builder **Advanced options** menu.

![](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image-1776434630010.png)

- Enable this setting to show both the **Add row** button and **New record** button (used to create a child record via a subform or in a new page).
- Disable this setting to hide both the **Add row** button and **New record** button from the toolbar.

In the same menu, you can use the **Show toolbar** option to hide or show the toolbar entirely.