---
title: "Assign Group's Records permissions"
slug: "assign-groups-records-permissions"
updated: 2026-04-27T20:07:31Z
published: 2026-04-27T20:07:31Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Assign Group's Records permissions

> *Access to this feature can change based on your Quickbase plan. Learn more about feature availability and plans in*[*Quickbase capabilities*](/v1/docs/quickbase-capabilities)*.*

You may want a user or [group of users](/v1/docs/what-is-a-group) to only view and edit those records created by someone in their own group. For example, maybe a department manager should edit only those records created by members of their own department. You can impose such a restriction using the **Group's Records** setting within roles.

> [!NOTE]
> Note: **Group's Records** permissions is a special setting within roles that limits group members to seeing and/or editing only those records a member of their own group has created. If you want to organize users in groups so you can control permissions that do not hinge on who created certain records, you shouldn't be reading this topic. To set up permissions using groups, you [create a group](/v1/docs/create-new-groups), then [share your application](/v1/docs/sharing-apps-with-other-quickbase-users) with that group, assigning to the group whatever [role](/v1/docs/working-with-roles) grants the desired access. If an existing role doesn't fit the bill, [create a new role](/v1/docs/create-a-new-role). Learn more about [groups](/v1/docs/what-is-a-group).

Assigning **Group's Records** permissions requires some preliminary setup. Before following the steps below, you'll need to [create a group](/v1/docs/create-new-groups) containing all members of the department (if it doesn't already exist). Next, you'd follow the steps below to configure access permissions for the [role](/v1/docs/working-with-roles) the department manager (or the entire group, depending upon whose access you want to control) uses to access the application. When doing so, you'd specify a **Group's Records** level of access for **Modify** permissions (detailed instructions below). The last step is to specify the target group whose records this setting affects.

To create Group's Records permissions:

1. From the global navigation menu, select the application you want, select **App settings**, then select **Roles**.
2. Do one of the following:
  - To create a new role, select **New Role** at the top of the list of roles, enter a role name and description, then select **OK**.
  - To modify the permissions of an existing role, choose the role from the list on the **Roles** page, then select the **Permissions** tab.
3. On the **Permissions** tab, locate the name of the table to which you want to control access.
4. From the dropdowns in the **View** and **Modify** columns, select **Group's Records**.
5. Repeat Step 4 for each table you want to control access to.
6. Select **Exit Settings**. You can now assign the group records permissions that you created to users.
7. From the table bar, select **Users**.
8. Choose a user's role using the dropdowns in the **Role** column.
9. Select the link in the **Target Group** column to set or change a target group. Only users in the role you edited have this link, which appears only as a result of a **Group's Records** selection you made in Step 4.
10. The Select a Group dialog opens.
11. Select the group whose records the user can access and select **Done**. The target group for that user will be shown in the **Target Group** column.