---
title: "Control users' ability to export data from apps"
slug: "control-users-ability-to-export-data-from-apps"
updated: 2026-04-30T22:59:48Z
published: 2026-04-30T22:59:48Z
canonical: "help.quickbase.com/control-users-ability-to-export-data-from-apps"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Control users' ability to export data from apps

You can control the ability of regular application users to export data from an application. When you create an application, Quickbase turns on this ability by default. When you turn off this option, Quickbase removes the **Export a table to a file** command from the user's Import/Export page. Quickbase also removes the **Save as a spreadsheet** and **Copy these records to another table** menu items from the More menu on the Page bar.

> [!NOTE]
> Note: The import and export option is only visible for admin users.

In addition, when users who don't have permission to export data create a new report or refine an existing one, Quickbase does not display the **Format** options in the **Options** section of the Report Builder. (These options normally let users choose whether to save data in a spreadsheet or data file format.) However, this setting won't carry over to any reports saved prior to the *export ability* setting change—Quickbase does still display the formatting options in the Report Builder for existing reports. If you want to keep previously saved reports safe from export, save each one again, and Quickbase applies the new restrictions to those reports as well.

> [!NOTE]
> Note: The setting described below affects only regular users of an application. Any users you've given administrative powers (within your application) won't be limited by these settings.

## Control the ability to export data from an application

1. Select **App settings** in the sidebar.
2. Select **App properties**.
3. Select **Advanced settings** to expand the section, if necessary.
4. In the Security options section, select or clear the **Allow users who are not administrators to export data** checkbox as appropriate.
5. Select **Save** in the Page bar.