---
title: "Limit app access to approved users only"
slug: "limit-app-access-to-approved-users-only"
updated: 2026-04-29T16:38:52Z
published: 2026-04-29T16:38:52Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Limit app access to approved users only

| ![](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/prem_unl_big_24x24.png) | This topic refers to functionality that is *only*available to accounts on the Business-level or above plans. If you do not see the functionality described here, either your account or realm has not been configured to show it, or your account is not on one of those plans. |
| --- | --- |

You can [control application access](/v1/docs/setting-up-access-permissions) in a [realm](/v1/docs/realm-overview). Say your realm contains an application that stores sensitive data. Of course, you can protect this information using Quickbase [roles](/v1/docs/working-with-roles), but if your application lives within a Quickbase realm, then you have an additional high-level permissions feature available. Within a realm, you assign each user an [approval status](/v1/docs/set-general-user-access-levels). You can specify that only users with the highest approval status (*Approved*) should ever access a particular Quickbase app. This is a handy way to specify that only users in your company should ever see information in that app.

> [!NOTE]
> Note: Only the app manager (not the realm administrator, nor the account administrator) has direct control over this access setting.

To limit application access to approved users:

1. From the app home page, select **Settings**.
2. Select **App properties**, then select **Advanced Settings** to expand the section.

1. Under Realm security options, select the **Only "approved" users may access this application** checkbox in the **Realm Approval** section.

> [!NOTE]
> Note: If you don't see this item, your app doesn't belong to an account that is in a realm.
2. Select **Save** to save your changes.

Only users with *Approved*status are able to access the application. The sole exception to this is the app's manager, who can access the app if they have *Guest*or *Approved*status in the realm.