---
title: "Set user access levels"
slug: "set-general-user-access-levels"
updated: 2026-04-24T15:17:03Z
published: 2026-04-24T15:17:03Z
canonical: "help.quickbase.com/set-general-user-access-levels"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Set user access levels

> *Access to this feature can change based on your Quickbase plan. Learn more about feature availability and plans in*[*Quickbase capabilities*](/v1/docs/quickbase-capabilities)*.*

[Realms](/v1/docs/realm-overview) give you tools to control who can access your apps. The *Realm approval status* allows you to assign each user an approval status to manage who can sign in to your realm and what they can access.

## Realm approval status levels

Each user in your realm has one of these approval statuses:

- **Approved**—Users with *Approved*status can sign in to the realm. To automate approval, match users to your central network directory. When a match is found, we assign *Approved* status and [authenticate the user through SAML](https://help.quickbase.com/docs/saml-authentication-1).

Note: If a user has *Approved*status, it doesn't mean that they can access any applications. As an app manager, you have the power to share applications with chosen users. However, within a realm, you can specify that an app is accessible only to *Approved*users. This ensures that only your employees can access certain information.
- **Denied**—Users with *Denied* status cannot sign into a realm. For instance, if an individual leaves your company, change their status to *Denied*. This setting terminates access to any of your accounts. Learn more about [denying access to a realm](/v1/docs/deny-users-access-to-a-realm).

> [!NOTE]
> Note
> 
> Realm approval status is different from user roles in an app. Users with *Approved* status can use apps based on their assigned role and app settings. Users with *Denied* status cannot access any app in your realm.

## Set access levels

1. Navigate to the **Admin Console** from the global navigation bar.
2. Select the **Users** page.
3. Locate the user or users whose approval level you want to set. You can search for users by name, and filter the list based on user status. You can also sort the list by any column you wish by selecting the column header.
4. Select the checkboxes next to the users that you want.
5. Select **Deny** or **Undeny** to change a user's status.
6. Confirm the action.