---
title: "Add a user"
slug: "adding-a-user"
updated: 2026-09-28T06:23:20Z
published: 2026-09-28T06:23:20Z
canonical: "help.quickbase.com/adding-a-user"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add a user

Managing your team's access includes the ability to add new users and customize their settings. Before adding users, check if your account has enough available seats in your subscription plan. Follow these steps to learn how to add users, configure their permissions, and ensure your team has the access they need.

## Check for seat availability

- If you have reached the maximum number of users allowed in your account, you will see a notification indicating that you've reached your user limit.
- To proceed, you may need to purchase additional seats by adjusting your subscription in the **Billing** section of the Portal.
- New users added during the billing cycle will be prorated.

![Maximum Number of Users Reached or Exceeded.png](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/32392984288653?sv=2026-02-06&spr=https&st=2026-10-30T02%3A40%3A28Z&se=2026-10-30T03%3A40%3A28Z&sr=c&sp=r&sig=JCIRNVgPhwKitgRa1ZFqcf1%2BwT0WMr2hSFrEejFYiXk%3D)

> [!WARNING]
> **Warning**
> 
> You will need to be an Admin in order to view the Billing sections of the Portal.

## How to add users

To add users, you will need to follow these steps:

**Navigate to the users page**

- In the Portal, go to **Team > My Users > Users** on the left-hand menu.
- On the **Users** page, select the **New User** button in the top-right corner. ![New User button in the top-right corner of the Users page](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/13796697163661?sv=2026-02-06&spr=https&st=2026-10-30T02%3A40%3A28Z&se=2026-10-30T03%3A40%3A28Z&sr=c&sp=r&sig=JCIRNVgPhwKitgRa1ZFqcf1%2BwT0WMr2hSFrEejFYiXk%3D)

**Enter user details**

- In the **General tab** of the **New User** window, provide the following information:
  - Email Address
  - First and Last Name ![General tab of the New User window showing email and name fields](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/13796898239885?sv=2026-02-06&spr=https&st=2026-10-30T02%3A40%3A28Z&se=2026-10-30T03%3A40%3A28Z&sr=c&sp=r&sig=JCIRNVgPhwKitgRa1ZFqcf1%2BwT0WMr2hSFrEejFYiXk%3D)

### Adjust additional settings (optional)

- Explore the other tabs in the **New User** window to configure:
  - [**Security**](/fastfield/docs/enabling-two-factor-authentication-2fa) **settings**
  - [**User roles**](/fastfield/docs/user-roles) **and permissions**
  - **Assigned** [**libraries**](/fastfield/docs/libraries-introduction)
  - **Assigned** [**groups**](/fastfield/docs/user-groups) ![New User window showing security, roles, libraries, and groups tabs](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/32361028034701?sv=2026-02-06&spr=https&st=2026-10-30T02%3A40%3A28Z&se=2026-10-30T03%3A40%3A28Z&sr=c&sp=r&sig=JCIRNVgPhwKitgRa1ZFqcf1%2BwT0WMr2hSFrEejFYiXk%3D)