---
title: "Asset & Team Tracking overview"
slug: "asset-team-tracking-overview"
updated: 2026-09-28T06:23:20Z
published: 2026-09-28T06:23:20Z
canonical: "help.quickbase.com/asset-team-tracking-overview"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Asset & Team Tracking overview

## Overview

FastField **Asset & Team Tracking** provides a real-time, map-based view of your company's assets and field team. From a single interactive interface, you can:

- Monitor equipment locations
- Track technician activity
- Dispatch work directly from the map
- Manage check-in and check-out workflows

By connecting your existing [**Data Tables**](/fastfield/docs/data-tables-1) with live mobile app data, this feature eliminates guesswork and gives you full visibility into your field operations.

💡 **Tip:** Asset & Team Tracking centralizes your field operations into one view, helping you make faster and more informed decisions.

![Asset and Team Tracking map overview showing asset and team member pins](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/44704790514061?sv=2026-02-06&spr=https&st=2026-10-30T02%3A43%3A18Z&se=2026-10-30T03%3A43%3A18Z&sr=c&sp=r&sig=rRhHb9348JeOD5qRE3vnr1KjAUYcJ39pVAvwzlFpHgo%3D)

## Key use cases

Asset & Team Tracking helps you quickly answer important operational questions:

**Where is my equipment right now?**

View real-time asset locations by connecting Data Tables that include GPS coordinates. Each asset appears as a clickable pin with detailed information.

**Who is the closest available technician?**

See all checked-in team members on the map. Identify the nearest technician to a job site and dispatch work directly from their location.

**What is my technician working on?**

Open a team member's profile to view a live timeline of:

- Check-ins and check-outs
- Form submissions
- Breaks
- Location breadcrumbs throughout their shift

**Does this asset need maintenance?**

Use rules-based pin styling to visually highlight asset conditions. For example, change a pin color to red when maintenance is required.

**How long was a technician on-site?**

Check-in and check-out events are automatically logged with timestamps and reverse-geolocated addresses, providing accurate time-on-site data.

**How do I connect dispatches to specific assets?**

Use tagging to link dispatches directly to Data Table records, creating structured and searchable associations instead of relying on manual text entry.

## Benefits

**Real-Time Visibility**

View the live location of your team members and equipment at any time. The map updates continuously, giving you instant insight into field operations.

**Smarter Dispatching**

Assign work based on technician proximity and availability. Reduce response times and improve efficiency by dispatching directly from the map.

**Accurate Time Tracking**

Automatically capture check-in and check-out times with GPS data. Use this information for payroll, billing, and productivity tracking without manual entry.

**Proactive Asset Management**

Monitor equipment status at a glance using conditional pin styling. Quickly identify maintenance needs, review history, and track ongoing work.

## Prerequisites

Before using Asset & Team Tracking, ensure the following requirements are met:

**FastField Pro Plan**

This feature is available exclusively on the [**FastField Pro Plan**](/fastfield/docs/accessing-billing-information).

- Core plan users do not have access
- Pro trial users can access the feature during the trial period

**Asset Tracking Beta Enabled**

An admin must enable Asset Tracking in: **Company Settings → Betas → Asset Tracking Toggle**

This will activate the Tracking section in the portal.

**Data Tables with Location Data**

Create [Data Tables](/fastfield/docs/data-tables-1) that include:

- Asset records
- Latitude/Longitude fields for mapping
- Additional fields (status, type, etc.) for display

**FastField Mobile App Installed**

Field users must have the [**FastField Mobile App**](/fastfield/docs/fastfield-mobile-application-overview) installed on iOS or Android.

This is required for:

- Location tracking
- Check-in/check-out functionality
- Breadcrumb tracking

**User Groups Configured**

Organize users into [**User Groups**](/fastfield/docs/user-groups) before setting up team layers.

Each team layer is tied to:

- A User Group
- Or individual users

Setting this up in advance helps streamline configuration.

## Next steps

Once prerequisites are complete, you can begin:

- Creating asset layers
- Setting up team tracking
- Configuring dispatch workflows