---
title: "Access Forms"
slug: "form-builder-access-forms"
updated: 2026-10-28T14:23:41Z
published: 2026-10-28T14:23:41Z
canonical: "help.quickbase.com/form-builder-access-forms"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Access Forms

You build and manage forms in the portal. Your team fills them out in the FastField mobile app or the web app. This article covers how to find your forms, open the Form Builder, and access forms in the app.

## How forms are organized

In the portal, your forms are under **Forms** > **My Forms**:

- **Forms:** The main forms your team fills out
- **Subforms:** Reusable, repeatable (typically smaller) forms you can add inside forms.

You can build forms in the Form Builder or the Legacy Form Builder. Both builders create the same standard FastField forms, so you can open any form in either one.

## Find your forms in the portal

1. In the portal, go to **Forms** > **My Forms**.
2. Select **Forms** or **Subforms**.

![](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image-1792604335793.png?sv=2026-02-06&spr=https&st=2026-10-30T06%3A59%3A53Z&se=2026-10-30T07%3A59%3A53Z&sr=c&sp=r&sig=wMn1zbsNUpUvH8svRIImdlJ9sPjlTiD7JqqPcUWBfHQ%3D)

*The Forms page with My Forms, Forms, and Subforms in the navigation*

1. Enter a form name in the **Search forms** box.

Each form has an **Actions** menu. Use it to edit the form, view its details, start it, and more.

> [!NOTE]
> Tip
> 
> Select the grid layout icon to see your forms as tiles with their thumbnails.

## Open the Form Builder

1. On the Forms page, select **New Form**.
2. Select **Form**. To create a reusable subform, select **Sub Form**.

![](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image-1792604367177.png?sv=2026-02-06&spr=https&st=2026-10-30T06%3A59%3A53Z&se=2026-10-30T07%3A59%3A53Z&sr=c&sp=r&sig=wMn1zbsNUpUvH8svRIImdlJ9sPjlTiD7JqqPcUWBfHQ%3D)

*The New Form menu with Form, Sub Form, AI Form Converter, Import from Quickbase, Import a Sample Form, and Request a Form Quote*

1. Select **Form Builder**.

![](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image-1792604421933.png?sv=2026-02-06&spr=https&st=2026-10-30T06%3A59%3A53Z&se=2026-10-30T07%3A59%3A53Z&sr=c&sp=r&sig=wMn1zbsNUpUvH8svRIImdlJ9sPjlTiD7JqqPcUWBfHQ%3D)

*The Create a new form dialog with Form Builder selected*

The Form Builder opens on the start screen. Choose how you want to begin:

- **Have a paper or PDF form?** Upload a PDF or Excel file, or photograph a paper form.
- **Describe your form:** Describe the form in plain words, and FastField drafts it for you
- **Start from scratch:** Select **Open blank builder** to add fields yourself

![](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image-1792604493734.png?sv=2026-02-06&spr=https&st=2026-10-30T06%3A59%3A53Z&se=2026-10-30T07%3A59%3A53Z&sr=c&sp=r&sig=wMn1zbsNUpUvH8svRIImdlJ9sPjlTiD7JqqPcUWBfHQ%3D)

*The Form Builder start screen with three ways to begin a new form*

FastField saves the new form as a draft as soon as you choose an option. If you close the start screen first, no form is created.

> [!NOTE]
> Note
> 
> New subforms skip the start screen and open in the builder. With AI features turned off, new forms also skip the start screen and open as a blank draft.

## Access forms in the FastField mobile app

Your team submits forms in the FastField mobile app on iOS and Android, or in the web app. From the main menu of the app, you can open:

- **Form Libraries:** The forms in your account's libraries
- **Forms:** All the forms you have access to
- **Inbox:** Tasks that have been dispatched to you

If you build forms in the app, creating a form opens the Form Builder directly. The app doesn't ask which builder to use.

## What's next

- [Edit an existing form](/fastfield/docs/en/form-builder-edit-an-existing-form)
- [View form details](/fastfield/docs/en/form-builder-view-form-details)
- [Upload a thumbnail to your form](/fastfield/docs/en/form-builder-upload-a-thumbnail-to-your-form)