---
title: "How to set up a barcode scanner with QR codes"
slug: "how-to-set-up-a-barcode-scanner-with-qr-codes"
updated: 2026-10-27T12:18:15Z
published: 2026-10-27T12:18:15Z
canonical: "help.quickbase.com/how-to-set-up-a-barcode-scanner-with-qr-codes"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to set up a barcode scanner with QR codes

In the FastField app, you can use a barcode scanner to retrieve code and populate data based on a pre-defined [lookup list](/fastfield/docs/lookup-lists). To do this, you will need a list of your barcodes or QR codes with corresponding data in the same row for each column.

For example, I want to make **QR codes** and attach them to my equipment to be scanned for an inspection. If you prefer to make a **Barcode** the same goal can be achieved.

- I created a spreadsheet of my equipment for data mapping:

![Spreadsheet of equipment with serial numbers for data mapping](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/Screen_Shot_2021-06-24_at_12.45.13_PM.png?sv=2026-02-06&spr=https&st=2026-10-31T06%3A28%3A48Z&se=2026-10-31T07%3A28%3A48Z&sr=c&sp=r&sig=Lojpr775TDEtGktxdxyFCNkhnYsZAQnXQxsRAnmRBU4%3D)
- Next, I will need to generate QR codes based on the serial numbers. There are many free third-party software applications that can be used to generate QR codes. Upload your list and generate the corresponding codes.

![QR code generation tool interface showing serial numbers](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/image(117).png?sv=2026-02-06&spr=https&st=2026-10-31T06%3A28%3A48Z&se=2026-10-31T07%3A28%3A48Z&sr=c&sp=r&sig=Lojpr775TDEtGktxdxyFCNkhnYsZAQnXQxsRAnmRBU4%3D)
- Next, in the **List** section of the portal, save and upload the equipment sheet into your account as a lookup list (only .xlsx and .csv file types are accepted).

![List section of the FastField portal showing lookup list upload](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/Screen_Shot_2021-06-24_at_12.46.21_PM.png?sv=2026-02-06&spr=https&st=2026-10-31T06%3A28%3A48Z&se=2026-10-31T07%3A28%3A48Z&sr=c&sp=r&sig=Lojpr775TDEtGktxdxyFCNkhnYsZAQnXQxsRAnmRBU4%3D)
- Create a form with the barcode field along with static text fields that will display data when the barcode is scanned. I'll need to map the barcode in the form.

![Legacy Form Builder showing barcode field with static text fields](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/Screen_Shot_2021-06-24_at_12.59.50_PM.png?sv=2026-02-06&spr=https&st=2026-10-31T06%3A28%3A48Z&se=2026-10-31T07%3A28%3A48Z&sr=c&sp=r&sig=Lojpr775TDEtGktxdxyFCNkhnYsZAQnXQxsRAnmRBU4%3D)
- Go into the advanced options and select **Lookup Mappings**.

![Advanced options showing Lookup Mappings setting](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/12819526207245?sv=2026-02-06&spr=https&st=2026-10-31T06%3A28%3A48Z&se=2026-10-31T07%3A28%3A48Z&sr=c&sp=r&sig=Lojpr775TDEtGktxdxyFCNkhnYsZAQnXQxsRAnmRBU4%3D)
- Create a new mapping, using the data lookup mapping example as a reference.

1. Create a new lookup list (named *Moving Company Equipment*)
2. Select your list of lookup data
3. Assign the search field, in this case it will be the barcode field looking for the serial # that represents the QR.
4. Set the display fields — these fields will populate the [static text](/fastfield/docs/static-text) fields.

![Lookup mapping configuration with search field and display fields](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/Screen_Shot_2021-06-24_at_1.14.08_PM.png?sv=2026-02-06&spr=https&st=2026-10-31T06%3A28%3A48Z&se=2026-10-31T07%3A28%3A48Z&sr=c&sp=r&sig=Lojpr775TDEtGktxdxyFCNkhnYsZAQnXQxsRAnmRBU4%3D)

If you have mapped your data correctly, it should auto-populate the corresponding fields on your form.

![Form auto-populating fields after QR code scan](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/QR_inspectionformrecord.gif?sv=2026-02-06&spr=https&st=2026-10-31T06%3A28%3A48Z&se=2026-10-31T07%3A28%3A48Z&sr=c&sp=r&sig=Lojpr775TDEtGktxdxyFCNkhnYsZAQnXQxsRAnmRBU4%3D)