---
title: "User roles"
slug: "user-roles"
updated: 2026-09-28T06:23:20Z
published: 2026-09-28T06:23:20Z
canonical: "help.quickbase.com/user-roles"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# User roles

Any **Admin** (or Team Editor) in your account can assign roles to grant or restrict a user's access to areas of the Portal. FastField has **11 user roles**, and you can assign a user multiple roles — or none at all.

Use the following table to find the right role, then see [How to assign a role](/fastfield/docs/user-roles#how-to-assign-a-role).

## Role summary

| **Role** | What they can do |
| --- | --- |
| **Workflow Editor** | Create and edit workflow actions and integrations for their assigned forms (without being an Admin). |
| **Team Editor** | Add, remove, and edit other users — but not Admins. |
| **Builder** | Build forms in the Form Builder and manage list data. |
| **Collector** | Fill out and submit forms from the FastField mobile and web apps. |
| **Analyst** | View, edit, and download submissions, and build Dashboard analytics. |
| **Dispatcher** | Dispatch forms to users and manage active, pending, and completed dispatches. |
| **Viewer** | View and build Dashboards. |
| **List Editor** | Create and edit Global Lists and Lookup Lists. |
| **Librarian** | Manage Libraries and control which forms each user can see. |
| **Admin** | Full administrative access to the Portal and account settings. |
| **Tracking** | Access asset tracking features. |

## Role details

### Workflow Editor

Lets non-admin users create workflow actions for any forms assigned to them through Libraries, and edit existing workflow actions. Workflow Editors can also create new integrations and edit existing ones.

### Team Editor

Lets non-admin users manage other users on the account — adding and deleting users and editing user roles.

> [!WARNING]
> Warning
> 
> Team Editors cannot create, edit, or remove the Admin role. This keeps admin privileges secure while still letting Team Editors manage their teams.

### Builder

Builders can access the **Form Builder** to create forms, along with the Forms page in the Portal. They can also update, download, and delete list data.

### Collector

Collectors can fill out and submit forms from the FastField mobile and web apps. They can access forms assigned to them through [Libraries](/fastfield/docs/what-is-a-library) or complete forms individually dispatched to them.

> [!NOTE]
> Note
> 
> The Collector role isn't currently required for a user to fill out and submit forms in the FastField app.

### Analyst

Analysts can view, download, and **edit** submissions on the Submissions page. In Dashboards, they can build custom analytics views by adding cards based on collected data.

### Dispatcher

Dispatchers can dispatch forms to one or more users and manage active, pending, and completed dispatches from the Dispatch page. They can also recall and reassign active dispatches.

### Viewer

Viewers can view and build Dashboards — assembling cards into custom data views, or accessing other users' Dashboards through Dashboard sharing.

### List Editor

List Editors can create and edit Global Lists and Lookup Lists from the Lists section of the Portal — for example, customer lists or inventory data.

### Librarian

Librarians manage the [Libraries](/fastfield/docs/what-is-a-library) section: they can create and delete libraries, assign and unassign users, and assign and unassign forms — controlling which forms each user and group can see.

### Admin

Admins have full administrative rights to the Portal. They can create and edit users and adjust general account settings.

### Tracking

The Tracking role lets users access asset tracking features. Learn more in [Asset & Team Tracking](/fastfield/docs/asset-team-tracking-overview).

## How to assign a role

1. In the Portal, go to the **Team** tab and select **Users**.
2. Find the user, select the **action button**, and choose **Edit**.
3. On the user details screen, open the **Roles** tab.
4. Toggle on the roles you want to assign.
5. Select **Save** in the top right.

![The Roles tab on the user details screen, showing a toggle switch for each of the 11 roles](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/46582714469261?sv=2026-02-06&spr=https&st=2026-10-30T01%3A32%3A01Z&se=2026-10-30T02%3A32%3A01Z&sr=c&sp=r&sig=sf9QD2skHIhi%2FOc%2Fw33t6QdrO2X7a5RA7a0moISBIIA%3D)

> [!TIP]
> Tip
> 
> For more on managing access, see [Editing User Access](/fastfield/docs/editing-user-access).