---
title: "PDF Stamper features and functionality"
slug: "pdf-stamper-features-and-functionality"
updated: 2026-10-09T20:20:23Z
published: 2026-10-09T20:20:23Z
canonical: "help.quickbase.com/pdf-stamper-features-and-functionality"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# PDF Stamper features and functionality

## PDF Stamper

## Features and functionality

This page lists what PDF Stamper produces, where the documents can be stored, and the features available when you build a template. Each feature links to the article that explains how to set it up.

### Output

- Adobe PDF document

### Document storage

- Documents can be stored in a file attachment field in Quickbase
- Documents can be stored in an Amazon S3 *bucket*. A download link is provided for viewing/downloading documents stored in Amazon S3. See [Cloud provider overview](/quickbase-extensions/docs/cloud-provider-overview).

## Features

- **Create PDF documents** from a PDF template stored in your app. A formula URL button on the record sends the request, and the finished document is attached to the file attachment field you name in the button. See [PDF Stamper formula URL parameters](/quickbase-extensions/docs/pdf-stamper-formula-url-parameters).
- **Place data in two ways.** In a fillable PDF, put a field reference such as `~6~` in a form field. In any PDF, add record data that stamp text, images, or barcodes at an exact page, X position, and Y position. You can use both methods in one template. See [PDF templates](/quickbase-extensions/docs/pdf-templates) and [Stamp data using X and Y coordinates](/quickbase-extensions/docs/stamp-data-using-x-y-coordinates).
- **Format stamped text.** Choose the font, size, color, style (regular, bold, italic, underline, or strikeout), and alignment (left, center, right, or justify) for each stamp.
- **Handle rich text fields** and place them on the document
- **Include related data in child tables.** Detail records, such as the order lines for an invoice, appear as a table in the PDF. See [Include related data with subtables](/quickbase-extensions/docs/including-related-data-with-subtables).
- **Include images** embedded in the document, linked to file attachment fields, or linked to other websites. You can also stamp barcodes generated from field values.
- **Stamp multi-page PDF files.** Choose a specific page, a range of pages, the last pages counted from the end, or every page.
- **Include watermarks** in your documents. A rich text field supplies the watermark image, a checkbox field turns it on, and you choose its position (top left, top right, center, bottom left, or bottom right) and the page it appears on.

- **Handle multi-record document creation** to create multiple documents in a single button click. You can trigger the documents to be created based on a data change in Quickbase. To do this, use the [PDF Stamper Batch Processor](/quickbase-extensions/docs/pdf-stamper-email-notification-new-navigation).
- **Create a single merged PDF document** from multi-record document creation transactions, and save it to a file attachment field or to Amazon S3
- **Save documents** in a file attachment field in the same table, in a separate document repository table (adding a new record or updating an existing one), or in [Amazon S3](/quickbase-extensions/docs/cloud-provider-overview)
- **Record when a document was created** by updating a stamped date field on the record
- **Update the record before the document is created** with the **preqbaction** parameter, for example, to save the date and the name of the user who selected the button
- **Store and manage your Document Templates** from a table within your Quickbase app