---
title: "PDF Stamper Email Notification"
slug: "pdf-stamper-email-notification-1"
updated: 2026-10-09T20:25:32Z
published: 2026-10-09T20:25:32Z
canonical: "help.quickbase.com/pdf-stamper-email-notification-1"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# PDF Stamper Email Notification

## PDF Stamper Batch Processor

Follow these steps to create the email notification needed for executing the PDF Stamper Batch Processor.

> [!NOTE]
> Note
> 
> The email notification you create varies based on the option you selected during setup. Each section notes any variations for that option.

- **Single Document**—use the table you selected during setup for these steps
- **Bulk Documents**—use the Batch Processing table that was created during setup for these steps

### Open the notifications menu

- In the left navigation of your app, find the table you selected for the **Single Document** option, or the Batch Processing table for the **Bulk Documents** option. Select the **...** icon (three dots) next to the table name.
- In the menu that opens, select **Notifications, subscriptions & reminders**. The menu lists **Structure**, **Fields**, **Table-to-table relationships**, **Advanced settings**, **Reports & charts**, **Forms**, **Notifications, subscriptions & reminders**, **Document templates**, **Access**, and **All table settings**.

### Create a new email notification

- Select the **New Email** button at the top right of the page.

### Select the notification type

- In the **Create a New Email** popup, select the **Notification** option (*Send automated notifications based on specific criteria*) and select **Create**. The other options are **Build your own**, **Subscription**, and **Reminder**.

### Configure notification permissions and recipients

- Select the permission type **Open: Emails sent openly to anyone**. The other option is **Recipient: Emails sent to users with access**.
- Enter a meaningful name for the notification in **Notification name**, for example, *PDF Stamper Batch*.
- In the **Notify whom** list, select **A specific list of email addresses…**. A **Type in a list of email addresses** box appears.
- Enter the following email address, **pdfstamper@pdfstamper.quickbasetools.com**, in the email addresses box. If your account is hosted in the EU, enter **pdfstampereu@pdfstamper.quickbasetools.com** instead. You can also include other email addresses if you want others notified when the process is requested.
- When you initially set this up, we recommend copying your own email address as well. This way, you can confirm the email fires when expected. You can remove yourself later.

### Set the trigger event

- In the **Notification when** list, select the first option (when the record is modified). The name depends on what you call a single record in that table, for example, *a Lead is modified* or *a PDF Stamper Batch Processing is modified*. The list also offers *is added*, *is deleted*, and combinations of modified, added, and deleted—don't use those.

### Set the trigger criteria

- Select **Additional criteria** (to the right of the **Notification when** list), then select the **Any of the following field changes** option. This is the second radio button, below **Any field changes**. A list of field checkboxes appears.
- **Single Document**: Select the criteria you want to use to trigger the document creation. The trigger field wasn't created during this setup option.
- **Bulk Documents**:
  - Select the **Trigger Field** checkbox. The other checkboxes in the Batch Processing table are **Name**, **Processing**, **Refresh**, **Merged File**, **Merged Date**, **Batch Processing Arguments**, and **Record Owner**—leave them cleared.
  - In the **all of these conditions are true** list, select **all**, then set the condition to **Trigger Field**—**contains**—**the value**—**Requested**.

### Set the message type and subject

- In the **Email Contents** section, select the Message Type **Custom message**
- On the **Single record version** tab, enter a meaningful name in the **Subject** field, for example, **PDF Stamper Batch Request**
- We also recommend adding your company name to the Subject to help with troubleshooting, though it's not required, for example, *PDF Stamper Batch Request - Your Company Name*.

### Add the Batch Processing Arguments field

- In the **Custom message** box, add the **Batch Processing Arguments** field. Open the **Choose fields & markers** list at the right of the message box and double-click **Batch Processing Arguments** under **Fields**. The message box then contains `[Batch Processing Arguments]`.
- Make sure the **type=pdfstamper** parameter is present in the **Batch Processing Arguments** field.
  - Select the **Preview** button in the upper right of the email notification screen to see what is sent to the PDF Stamper Batch Processor. Check that **type=pdfstamper** is included in the arguments field.
  - If it isn't, add it as a parameter in the **Batch Processing Arguments** field.
  - Copy the text enclosed in parentheses, including the ampersand (&), and paste it into the **Batch Processing Arguments** field: (& "type=pdfstamper")

### Use Grid Edit for multiple documents (advanced Single Document option)

If you want to use Grid Edit to create multiple documents from a report on the table you selected for the **Single Document** option, make this additional change to the email notification.

This sends the Batch Processing Arguments to the PDF Stamper Batch Processor for every record modified during the Grid Edit session, so a single document is created for each modified record. If you don't plan on using this feature, you don't need to set up the Multiple Record Version in the email notification—just set up the Single Record Version.

1. In the **Email Contents** section, select the **Multiple record version** tab (next to **Single record version**).
2. Enter a **Subject**, for example, *PDF Stamper Batch Request - Multi*.
3. In the **Custom Message** box, enter `%RepeatOn%` on the first line, add the **Batch Processing Arguments** field on the second line, and enter `%RepeatOff%` on the third line. The message looks like this:

```plaintext
%RepeatOn%
[Batch Processing Arguments]
%RepeatOff%
```

### Save the email notification

- Select **Save** in the upper right corner to save the email notification. **Save** is the first of three buttons, followed by **Preview** and **Cancel**.

> [!NOTE]
> Note
> 
> You might receive an error while saving the email notification. If so, [submit a technical support case](https://help.quickbase.com/docs/get-help-from-quickbase-technical-support) to allow your account to send emails to non-registered Quickbase users.