---
title: "Stamp data using X and Y coordinates"
slug: "stamp-data-using-x-y-coordinates"
updated: 2026-10-09T20:23:33Z
published: 2026-10-09T20:23:33Z
canonical: "help.quickbase.com/stamp-data-using-x-y-coordinates"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Stamp data using X and Y coordinates

## Use the Document Subtables table to stamp your data in precise locations

Go to the Document Template record you want to stamp the data onto. In the **PDF Stamping Details** section, select the **Add Document Subtable** button to add new data to be stamped.

The **Add Document Subtable** form has three sections:

- **PDF Template**—**Document Template Name** (required) is the template record this stamp belongs to. The template's **Master table dbid** is displayed next to it, followed by an **Is Fillable** checkbox. See the **fillfid** parameter in [PDF Stamper formula URL parameters](/quickbase-extensions/docs/pdf-stamper-formula-url-parameters).
- **PDF Stamping Settings**—the fields described below.
- **PDF Subtables**—the **settings** and **Template Reference** fields, used only when you include related records in a table. See [Include related data with subtables](/quickbase-extensions/docs/including-related-data-with-subtables).

### Document Subtable fields

| **Field** | Required | **Description** |
| --- | --- | --- |
| **Label** | No | A name to describe what this is stamping. |
| **Type to be stamped** | Yes | Determines how the data is stamped: - **Text**—stamps the field value, or the static text you enter, as text. - **Image**—stamps an image. Use **Image Width** and **Image Height** to set its size. See **Download image from link** below. - **Barcode**—generates a barcode from the field value and stamps it as an image. - **HTML**—renders the HTML in a rich text field and stamps the result at the X and Y position. |
| **Associated Field ID** | Yes if you don’t use Text to be stamped. | If you want to pull data from the record, enter that field's field ID here. For a date field, you can put a **D** in front of the field ID, for example `D21`. The **D** marks the field as a date and isn't part of the field ID—PDF Stamper reads field 21. The **D** is optional: date, date/time, and time of day fields are formatted as dates automatically. |
| **Page Number** | Yes | Specifies which pages to stamp the data onto. (You may need to change the field type from numeric to text.) See the table below for the values you can enter. |
| **X Position** | Yes | Space from the left side of the page, in points. |
| **Y Position** | Yes | Space from the top of the page, in points. To figure out what the X and Y values should be, see [Find X and Y coordinates with Adobe Acrobat](/quickbase-extensions/docs/find-x-y-coordinates-with-adobe-acrobat). |
| **Text to be stamped** | Yes if you don’t use Associated Field ID | If you are not displaying data from a field, you can type in the static text value you want stamped. |
| **Text Align** | No | Determines the alignment of the text being stamped: **Left**, **Center**, **Right**, or **Justify**. |
| **Font Type** | No | Determines which font is used for the stamped text. If you leave it blank, **Arial** is used. |
| **Font Size** | No | Determines the size of the text being displayed. If you leave it blank, size **12** is used. |
| **Font Color** | No | Determines the color of the text being stamped, for example, **Black**, **Red**, **Blue**, or **Yellow**. |
| **Use Hex Code for Font Color** and **Font Color Hex Code** | No | These columns appear in the Document Subtable list. Choose the color with **Font Color**. |
| **Font Style** | No | Determines the style of the font: **Regular**, **Bold**, **Italic**, **Underline**, or **Strikeout**. |
| **Image Width** and **Image Height** | No | The size of the stamped image. These columns appear in the Document Subtable list for the template. |
| **Download image from link** | No | Applies to the **Image** type. When selected, the value of the Associated Field is treated as a link to an image, or as a rich text value that contains an image link, and the image is downloaded from that link. The link must end in .jpg, .jpeg, .gif, .bmp, .tif, .tiff, .png, .wmf, or .jif, or be a link to a file attachment in Quickbase. When cleared, the Associated Field is a file attachment field on the record, and the image is downloaded from the attachment. |

### Page Number values

You can enter a specific page number, a range, or a combination, separated by commas.

| **Value** | **Stamps the data on** |
| --- | --- |
| `2` | Page 2 |
| `-2` | The second-to-last page. A negative number counts that many pages from the end, so `-4` is the fourth-to-last page. |
| `*` | Every page |
| `3-5` | Pages 3, 4, and 5. A dash specifies a range. |
| `4-*` | Every page from page 4 to the last page |
| `3,5-7,-1` | The third page, pages 5 through 7, and the last page |