About sharing apps in Quickbase Exchange

Quickbase Exchange is a source of pre-built apps made by other users like you.

If you have an app that you've designed and are particularly pleased with, we encourage you to share it to the Exchange. Why share your app in this way? Here are some reasons:

  • Get recognition for your app building skills

  • Promote your business

  • Help other app builders

  • Solicit feedback for your app (through reviews and ratings)

When can I share an app?

To share an app, you must be the app manager for the app you're sharing and you must have permission to create apps in the account.

If the controls for sharing are not visible, you cannot share the app. This can happen if:

  • You aren't the app manager
  • Your account admin has disabled sharing. If you are an account admin you can confirm if this setting is turned off for a user. Look for a checkbox in the Admin Console in Edit Account Properties under the More section.
  • You're using a trial of Quickbase
  • Your account has been suspended
To share an app:
  1. On My Apps, switch to the details view:

  2. In the left column, click (more), then choose Share to Exchange.

  3. In the Share dialog, click NEXT to continue. Your original app is not changed in any way. It is copied, the data and users are removed from the copy, and the copy is marked Draft.

    Does sharing an app count against my account limits? No. Draft apps don’t count against your account limits.

    Note: If an app is not shown in the drop down, you can't share it.

  4. You will see the copy of your app with the Tips for Sharing Success panel showing at the bottom of the window. You can expand any of the tips shown on the panel by clicking the plus sign (+) in the upper right corner of the tip. Click Collapse at the top of the panel to reclaim screen space.

  5. Now you can make changes to the copy that so that it is suitable for a wider audience and will appear at its best in Quickbase Exchange. See our App sharing tips for more information. Click the Save as draft and come back later button if you need to work on other apps. The draft app will be available on the My shared appspage.

    Can anyone else interact with my Draft app? No, they can’t. Once you’ve decided to share an app, no one but you can interact with the Draft app.

  6. When you're ready to proceed, click I'M DONE WITH PREP on the Tips for Sharing Success panel at the bottom of the window. The Promote your app panel appears.

  7. Enter information to promote your app when it appears in Quickbase Exchange: name, description, up to three categories, up to ten tags (keywords people might use to search for your app), and screenshots that show off your app. Note that your app's name and description are filled in by default.

  8. Click NEXT when you're ready to proceed. If you haven't taken screenshots of your app yet, you can click Save as draft and come back later to go back to your prepped app and do so.

  9. Enter information to promote yourself as a Quickbase app designer on the next panel. (You only need to do this once. Quickbase Exchange stores the information and uses it when you submit other apps.) This information will be shown on the app's Details tab in Quickbase Exchange.

    Choose from the Name and Company dropdowns to determine how your name and company affiliation will appear in Quickbase Exchange. The information in the Name dropdown can be changed on the My Preferences page. The information in the Company dropdown is determined by your account setup.

    Enter other information about yourself, including how long you've been using Quickbase and how many apps you've created.

  10. Click NEXT when you're ready to proceed.

  11. Select the I agree to the Terms of Service checkbox, and click Submit to start the app review process.

    What should I expect after I submit my app?

    After you click Submit, the app curator is notified about your app. In the meantime, your app will be marked Pending on the My shared apps page.

    The app curator is a Quickbase employee who reviews every submitted app. The curator examines your app for content not allowed by the Terms of Service, and makes a decision about the state of the app. You'll get an email (typically within a few days) when this process is complete.

    If your app is not accepted, it will be shown on the My shared apps page with an label. Click Fix and Resubmit to continue to work on it.

    If your app is accepted, it will be visible in Quickbase Exchange, where it will be shown with a New banner for seven days.

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