About Date Field Properties

The properties for this field type are:

Label

Enter a name for this field. This name displays on data-entry forms and as column headings in reports.

Type

Click Change Type to change the field type.

Some field types (List-User, Multi-select Text, and File Attachment, for example) may not be changed. The Change Type link will not be present if this is the case.

Related Topic:

Required

Select Must be filled in to require users to enter a value in this field. A red asterisk (*) beside a field in Add and Edit forms indicates that this value has been set for the field.

Unique

Select this option...

If you want to...

Must be unique

Ensure that every entry in this field is different.

This is useful for fields that contain information such as product serial numbers or ID numbers.

Check existing entries for duplicate values

Change a field in an existing application to require unique values and want to require that all previously entered data is unique.

To display this option, select Must be unique.

If Quick Base finds existing values in this field that aren't unique, an error message appears and Quick Base clears the Must be unique checkbox. If this occurs, you can do one of two things:

  • Sort the field to find duplicate values, make corrections as necessary, return to the Properties page, then select both Unique checkboxes again.

  • Select Must be unique if it doesn't matter whether existing data in this field is unique or if you want only new entries in this field to be unique.

Default Value

Select Today to make today's date automatically appear in this field each time users create a new record. Users can change this value, if they want.

Default sort order

Select this option...

To...

Ascending

Sort numeric values in ascending order.

Descending

Sort numeric values  in descending order.

Format

By default, the date displays in the following format: 07-08-2008. To format the date differently, select one or more of the following options:

Select any of the following options...

To display...

Show the month as a name

The first three letters of the name of the month. For example, JUL-08-2012.

Show the day of the week

The day of the week and the date. For example, Sunday, 07-08-2012.

Don't show the year for dates in the current year

The date using commas, for example, 07, 08, 2012.

If the date falls within the current year, Quick Base does not display the year. For example, if you enter 07-08-2012, and the current day falls within 2012, the date that appears is 07 08.

Tip: Select Show the month as a name to display the date as Jul 08, 2012.

Value Display

These properties apply when the field appears in table and timeline reports.

Select one or more options...

To...

Display in bold

Display the data in bold.

Display without wrapping

Prevent the data from being broken into multiple lines.

Permissions

To set the permissions:
  1. Click Restrict access by role to limit access to the data in this field.

    When selected, the Role and Permission list appears.

  2. Select either None, View, or Modify for each role.

Note: This property is not available to accounts on the Quick Base Essential plan.

Related Topic:

Reportable

To use this field in reports:
  1. Select Add this field to all new reports to display this field as a column when users create but don't customize reports.

    When selected, automatically selects The field may be used in reports option.

  2. Select The field may be used in reports to use this field in reports.

    If you want the field to be a default column, you must select this option.

Related Topics:

Shared values

To make entries in this field available as choices in another field:
  1. Select Values from this field may be a source for dropdown lists in other apps, then click Add App.

  2. Select an application, then click OK.

Related Topic:

Snapshot

To capture a value from a specific lookup field:
  1. Select Get this field's value from a lookup field and don't allow the value to change.

    When you capture the value of the lookup field in a snapshot, the value in the snapshot field in the details table doesn't change when you change the master record.

  2. From the Lookup field list, select the lookup field for which you want to capture the value.

  3. Select Initialize field for existing records to update all the existing records with a snapshot of the current value when you set up a snapshot field for an application.

    Caution: If you select this option and this field contains existing values, the existing values are overwritten with the current value in the master record.

Related Topics:

 

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