About File Attachment Field Properties

The properties for this field type are:

Label

Enter a name for this field. This name displays on data-entry forms and as column headings in reports.

Type

Click Change Type to change the field type.

Some field types (List-User, Multi-select Text, and File Attachment, for example) may not be changed. The Change Type link will not be present if this is the case.

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Required

Select Must be filled in to require users to enter a value in this field. A red asterisk (*) beside a field in Add and Edit forms indicates that this value has been set for the field.

Revisions

Select this option...

To...

Keep all revisions

Store every revision made to a document in Quick Base.

Note: Every version of a document counts toward the total file attachment size limit of the service plan your account is on. Over time, keeping every version of a document could significantly reduce the amount of file attachment space available to other workgroup members.

Maximum number of revisions for a file attached to a table = 100.

Keep the last n

Enter the number of document revisions that you want Quick Base to store in each attachment field.

Note: You can change this number at any time. If you reduce the number, the oldest versions of all documents in this field are deleted. For example, if the current number is 5 and you change the number to 3, Quick Base deletes the two oldest versions of every document with this field type.

Allow users to make older versions the current version

Let users view previous uploads to this attachment field. Users who can view the revision history can restore a previous version of a document and make it the current version.

Link Behavior

Select Use a new browser window for file attachments to open a file attachment in a new browser window when a user clicks the link to view it.

Allow Open Access

If you'd like to send a link to a file stored in this field to someone who isn't a Quick Base user, select Allow access to this file attachment from a Quick Base link without signing in.

Warning: Any link to a file stored in this field will allow open access to the file for anyone who clicks the link as long as this checkbox is selected. Do not use this option for files that contain sensitive or confidential data.

Link Text

Select Show .jpg, .png, and .gif files as images in forms to see the actual image when you view a single record, instead of the filename.

Value Display

These properties apply when the field appears in table and timeline reports.

Select one or more options...

To...

Display in bold

Display the data in bold.

Display without wrapping

Prevent the data from being broken into multiple lines.

Permissions

To set the permissions:
  1. Click Restrict access by role to limit access to the data in this field.

    When selected, the Role and Permission list appears.

  2. Select either None, View, or Modify for each role.

Note: This property is not available to accounts on the Quick Base Essential plan.

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Reportable

To use this field in reports:
  1. Select Add this field to all new reports to display this field as a column when users create but don't customize reports.

    When selected, automatically selects The field may be used in reports option.

  2. Select The field may be used in reports to use this field in reports.

    If you want the field to be a default column, you must select this option.

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Shared values

To make entries in this field available as choices in another field:
  1. Select Values from this field may be a source for dropdown lists in other apps, then click Add App.

  2. Select an application, then click OK.

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