Sharing an Application with Everyone on the Internet

This topic refers to functionality that is not available to accounts on the Quick Base Essential plan. If the functionality described here does not match what you're seeing in Quick Base, your account is probably on this plan.

You can allow access so that people can see and interact with apps without signing in to Quick Base. This type of access allows you to build apps where users can perform typical activities such as viewing and add records, submitting forms, or viewing reports, easily and quickly in a web browser.

To allow this type of access, you add a special group to your app called Everyone on the Internet.

The Billing Account Administrator determines whether to open up apps in the billing account for general Internet access. If your Administrator sets this up, you can see "Everyone on the Internet" in your list of groups. You can add this group to your app exactly as you add any other group.

The "Everyone on the Internet" group (EOTI) is like any other user entity in Quick Base. You can create a role for "Everyone on the Internet" or assign this group an existing role. You can limit access for this role. For example, "Everyone on the Internet" can only view records, not modify or create them. Or "Everyone on the Internet" can only view your Products table, not your Vendor and Client tables.

To share your application with everyone on the Internet:
  1. Choose Users from the Table bar.

  2. Click + Share app with new user .

  3. Click the address book icon.

  4. Choose Groups from the dropdown.

  5. From the list of groups, select Everyone on the Internet.

    Note: If you do not see this choice, your Billing Account Administrator has disabled the ability to open an app to everyone on the Internet.

  6. Click OK.

    Quick Base inserts this group into the Share With a New User dialog.

  7. Click Add.

    Quick Base grants access to your app to anyone with Internet access.

  8. To test access, copy the URL for your app, then sign out of Quick Base, or use a different browser where you have not signed in to Quick Base. Paste the app URL into the browser, and you should see the app without having to sign in.
To revoke access for the Everyone on the Internet group:
  1. Return to the Manage Users page.

  2. Select the Everyone on the Internet checkbox.

  3. Click Remove User at the top of the table, then click Remove to confirm.

Restrictions affecting Everyone on the Internet

  • IP whitelisting. If your app or realm is set to limit access by IP, this setting will also limit or prevent access to the Everyone on the Internet group.

  • Permissions. Users in the Everyone on the Internet group who do not have a Quick Base username cannot access the admin-level permissions to "manage all users and share the app" or "edit app structure and permissions."

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