What Is a Realm?

This topic refers to functionality that is only available to accounts on the Quick Base Platform or Quick Base Unlimited plans. If you do not see the functionality described here, either your account or realm has not been configured to show it, or your account is not on one of those plans.

If you have a Platform or Unlimited plan, you can request your own realm. The realm account structure lets you group multiple accounts together.

One company can have multiple realms. Each realm can contain multiple accounts. Each account can contain multiple apps.


What this Realm Administrator can control users across many different applications and accounts.

What a Realm offers

Realms let you create your own domain and send users to your custom URL. They provide you with centralized control over all these applications and their users. A realm allows you to:

  • Create custom branding. You can customize the look and feel of Quick Base pages to match your company's branding, including displaying your company's logo and colors in the header of each page.

  • Deny user access to all your Quick Base accounts. With Realm-level controls, you can deny a user's Quick Base access to all corporate accounts at the same time.

  • Implement custom password policies. Realms enable you to set your own specific password policies across all your Quick Base accounts and applications. You can:

      • Set password length

      • Require that users use both upper and lower case letters.

      • Require users to change passwords regularly by setting a password expiration period. You can require a change every 60, 90, 120, or 360 days.

  • Automate general user access levels. Realms provide you with additional gate-keeping features to help track and control access to your applications. You assign each user an approval status to set some overarching access controls. For example, limit application access to members of your own company.

  • Control user sessions. Realms offer control over user activities. You can force a timeout after a certain period of time. You can also require that a user enter their user name and password each time they access your realm.

    Specify inactivity timeouts. You can set inactivity timeouts for active user sessions. Specify how many minutes of inactivity are allowed before a user is logged out, with a minimum time of 5 minutes. Users will be notified 60 seconds before their idle session closes. On the realm policies page, under Sign In policies, select enable timeout for inactivity and enter a time limit. More about realm policies.

  • Review usage Reports: See who's using what.Realm user analysis reports show which users belong . See who's on what applications and which departments they belong to. Additional controls let you see which applications are accessible to users outside your company.

  • Integrate with LDAP. If your organization uses LDAP (Lightweight Directory Access Protocol) for network authentication, you can match Quick Base passwords with those you use on your internal network. Read more.

  • Integrate with SAML. If your organization uses SAML (Security Assertion Markup Language), Quick Base can accept authentication sent from these systems by integrating with SAML (Security Assertion Markup Language). Read more.

Note:Realm Policiesare not applicable when an external authentication system has been implemented via LDAP or SAML.

FAQ- After I create my realm and start working in it, can I access an app outside it?

Yes, you can access apps in multiple realms, using the same user account and/or user name.You may need to sign in with a different password in each realm, as the password requirements could easily differ in each. More about setting custom password policies.)

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