---
title: "Formula - checkbox field properties"
slug: "formula-checkbox-field-properties"
updated: 2026-06-01T16:35:59Z
published: 2026-06-01T16:35:59Z
canonical: "help.quickbase.com/formula-checkbox-field-properties"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.quickbase.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Formula - checkbox field properties

The properties for this field type are:

## Label

Enter a name for this field. This name displays on data-entry forms and as column headings in reports.

## Type

Select **Change Type** to change the field type.

Some field types (List-User, Multi-select Text, and File Attachment, for example) may not be changed. The **Change Type** link will not be present if this is the case.

## Totals

Select **Show a "totals" row in reports** to count the number of **Yes** values in this field and display the result at the bottom of any reports that feature this field.

## Formula

Enter the formula to generate the value this field shows. When you select the **Formula** text field, a **Fields & Functions** list appears.

1. Select **Select a Function** to open the Quickbase Formula Functions dialog box.
2. Select or search for the type of function you want from the list.
3. Select the formula you want, then select **Insert**.

## Display

Select **Show value as Yes or No in reports** to display checkmarks (![Checkmark](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/check(1).gif?sv=2026-02-06&spr=https&st=2026-11-03T01%3A11%3A38Z&se=2026-11-03T02%3A11%3A38Z&sr=c&sp=r&sig=uxr5nGwGRoTlth7NCBtPZyZ5Jkc5lU6jY%2BS3YJ5K1h0%3D)) for all **Yes** values (checkboxes selected). If you clear **Show value as Yes or No in reports**, the word **Yes** displays for selected checkboxes and the word **no** appears for empty (cleared or unselected) checkboxes.

## Permissions

1. Select **Restrict access by role** to limit access to the data in this field.
2. Select either None, View, or Modify for each role.

## Searchable

Select to allow the field to be included when searching or filtering the table.

## Reportable

1. Select **Add this field to all new reports** to display this field as a column when users create but don't customize reports.
2. Select **The field may be used in reports** to use this field in reports.

## Shared values

1. Select **Values from this field may be a source for dropdown lists in other apps**, then select **Add App**.
2. Select an application, then select **OK**.

## Field help text

If you want to provide help text in association with this field, enter it in the text box. This text will display via the information (![Information icon](https://cdn.document360.io/dd260e4e-10bb-4b66-8fb3-5504c272b904/Images/Documentation/information_icon(24).png?sv=2026-02-06&spr=https&st=2026-11-03T01%3A11%3A38Z&se=2026-11-03T02%3A11%3A38Z&sr=c&sp=r&sig=uxr5nGwGRoTlth7NCBtPZyZ5Jkc5lU6jY%2BS3YJ5K1h0%3D)) icon next to the field.