View and manage all emails in apps

If you have admin permissions for an app, you can see and manage all notifications, subscriptions, and reminders for all tables in the app.

View all emails in an app

To display a list of all emails in an app:

1. Select App settings > App management.

2. Then select Manage emails. From this page, you can manage all emails for all tables in your app. This page also allows changing individual emails, in addition to the bulk operations mentioned below.

Search or filter emails

If you have many emails in your app, use the Search emails box at the top of the list to enter a search term. The search term limits the emails shown to those whose name, table name, or owner contains that term.

You can also use the Show dropdown to:

• Show only notifications, or only subscriptions, or only reminders

• Show only personal emails, or only shared emails (Owner = To, Owner != To)

• Show only active, or only inactive emails

Choose All Emails from the dropdown to show all emails in the list again.

Create a new email

To create a new email:

1. Display the list of emails in the app.

2. Select + New Email on the Page bar.

3. Choose the type of email to create, and select Create.

For help creating your email, learn more about:

• Creating a record change notification

• Creating a reminder

• Creating a report subscription

Activate or deactivate emails

To activate or deactivate multiple emails:

1. Display the list of emails in the app.

2. Select the checkbox next to the name of each email you want to affect.

3. Select Activate or Deactivate at the top of the table. The checkmarks in the Active column reflect the change.

To activate or deactivate a single email, select the check icon in the email's row in the list. A green checkmark () means the email is active. A grey checkmark () means the email is deactivated.

Change the email owner

To change the owner of one or more emails:

1. Display the list of emails in the app.

2. Select the checkbox next to the name of each email you want to affect, then select Change Owner at the top of the table.

3. Choose the new owner from the dialog.

4. Select Change Owner on the dialog to confirm.

Delete emails

To delete multiple emails at once:

1. Display the list of emails in the app.

2. Select the checkbox next to the name of each email you want to affect. Then select Delete at the top of the table.

3. Select Delete on the dialog to confirm the deletion.

To delete a single email, select the delete icon () in the email's row in the list.