Quickbase August 2025 Release Notes

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Release Date

August 17, 2025

New

Release notes app—coming next month

Starting next month, Quickbase release notes will be available in a new Quickbase app. This allows you to search, sort, filter, and receive notifications for release items that matter to you—all within Quickbase.

September release notes will be available in both the help center and the new Quickbase app. We'll provide a link to the app at that time. From October, release notes will only be available in the Quickbase release notes app. Release notes prior to October 2025 will remain in the Help Center for your reference.

Quickbase Excel Add-in

A Quickbase Excel Add-in will be available by September 30 (previously expected by September 5) in the official Microsoft AppSource (Office Add-ins Store).

With the Quickbase Excel Add-in you can:

• Populate your existing Excel templates with Quickbase data—no reformatting or rebuilding required.

• Keep backups at your fingertips by exporting Quickbase data into spreadsheets.

• Analyze data instantly by loading Quickbase data into Excel pivot tables.

To ensure maximum flexibility, it works on both Excel desktop and web platforms. Learn more about using the Quickbase Excel Add-in.

Realm alias

In the July release, we improved how Quickbase redirects users providing an invalid realm/subdomain. Now, we’re adding a realm alias to assist when customers need to change their realm name.

Adding a realm alias allows apps to be accessed from either the primary realm name or the realm alias—meaning you can have two realm names active simultaneously. This reduces manual work when changing a realm name and helps avoid breakages.

This feature will be available by the end of August via a tech support ticket, and we'll be publishing more details on it soon.

REST APIs—new endpoints for managing users, user groups, and email domains

We're providing four new REST API endpoints for managing trustees (users, user groups, and email domains) at an app level. This lets software developers further automate their user provisioning and management flows by getting a list of all trustees for an app, and programmatically add, remove, and update all of them.

For more information, check out our REST API portal.

Enhancements

Improved performance for new forms, dashboards, and reports

In June, we released a major improvement to navigating between new UI pages. Now, we’re improving the rendering time across new forms, dashboards, and reports. Larger pages will see the most benefit, ranging from 200-500% faster.

Estimated calculations

In July, we added an estimated number of calculations to the dependency diagram. Now, we’re increasing its accuracy to include formula queries. We’ll now assess the number of records on each target table in a formula query.

Note: The fields retrieved by the formula query are not currently estimated.

Improved timeouts for reports and queries

Software applications, like Quickbase, use limits and predictive timeouts to protect customers and the platform, ensuring a good user experience for all users. Historically, Quickbase has applied timeouts to the filtering portion of a query or report. To help app builders create an optimal experience, and to ensure a smooth experience for all users, we’re introducing timeouts to sorting within a query.

Reports, queries, and API calls will receive an error message and can run the performance profiler to evaluate a single request. Limits may be progressively tuned over the coming weeks. When sorting on a derived field, builders can evaluate the estimated number of calculations to determine its impact.

XML API—security improvements to API_GetSchema

We’re increasing the levels of authorization required to call API_GetSchema on an application to be closer to expected Quickbase permissions. When calling API_GetSchema on an app, we will only include tables in the response that the user has access to (unless you are an app admin or manager).

This enhancement will take effect on August 20 at 9:00 AM ET.

Sort order when exporting records

When exporting data from the Import/Export page, records will now always sort by record ID# regardless of the default sort on the table.

Pipelines

Procore channel—new steps

By the end of August, the following new or enhanced steps will be available in the Procore channel:

• Create/update/delete change event

• Search all/create/look up/update/delete Prime Contracts

• Search/create/look up Prime Contract line items

• Search/create/update/delete Purchase Order Contract line items

• Look up Purchase Order Contract line item

• Search/create/look up/update/delete Contract Payments

• Search Budget Detail Rows

  Note: The Search Budget Line Items step will be renamed to Search Budget Detail Rows to more accurately reflect its functionality.

These steps allow you to manage contract and payment information integrations more efficiently and safely.

Box channel—new and enhanced steps

We've added a new step to the Box channel: Upload file version. This enhancement introduces support for file versioning within the channel, letting you upload new versions of existing files to Box. This ensures better version control, preserves file history, and supports collaborative workflows where maintaining an accurate record of changes is critical.

To further support this change, we are enhancing the existing Look up a file step to allow searching by file name. Previously, the step only allowed searching by file ID.

Editing a pipeline's name or description no longer disables it

You can now change the name or description of a pipeline (from the designer or dashboard) without it being automatically disabled. This makes it easier to manage and organize pipelines without interrupting their functionality.

Increased number of steps shown when searching in Pipelines

As we've continuing to expand the amount of channels and steps in Pipelines, we've now increased the number of steps shown when searching in the Pipelines Designer.

Activity log visual update

In order to keep pipeline building and monitoring consistent, we've added the step type with its visual stamp in the activity log.

Other Pipelines enhancements

Here are some additional Pipelines enhancements—available by the end of August:

• Improved onboarding experience for new users and users without a single pipeline through:

  • Updated tooltips on Template cards in the onboarding page that open the relevant Channel help page for easier access to documentation

  • The removal of horizontal scrollers in the onboarding experience so users can easily view and select the first AI cards

• New confirmation prompt encouraging users to add a step note when using Fill a Step, along with an option to hide the prompt in the future

  

• Improved messaging on the pipeline activities screen that clearly shows whether a pipeline has run and provides easy access to past activity logs

  

• Improved advanced search that highlights matching text in results to make it easier to find relevant steps

• Case-insensitive field sorting for a more consistent and intuitive experience

Beta opportunities

Here are some new features for you to try out while we're still developing them.

What's fixed in Quickbase?

Note

Pipelines bug fixes are scheduled for August 19. All other fixes are scheduled for August 17.

Feature retirements

End of support

Quickbase Actions

After August 31, 2025, we're announcing the retirement of Quickbase Actions. At that time, you will no longer be able to create new actions, but your existing actions will continue to run. You'll also be able to enable, disable, and edit those actions as needed. We previously communicated a plan to disable the editing of automations and actions, and to begin the retirement of Application Webhooks. Based on your feedback, we are not planning to make those changes at this time.

We still do strongly recommend that you migrate any remaining actions, webhooks, and automations you’re using to pipelines instead, which enable more powerful and flexible workflows.