Quickbase June 2025 Release Notes

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Release date

June 22, 2025

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Get product updates directly in Quickbase

Stay up to date on the latest Quickbase feature releases, enhancements, and fixes with these new in-product features:

• Product announcements button—Starting June 23, use the new Product announcements button in the global bar to learn about new features, enhancements, and other highlights from each Quickbase release.
  
  

• Release notes app (coming soon)—Over the next few months, we'll be rolling out a new way to view release notes via a Quickbase app. This new experience makes it easier to sort, filter, and scan for updates that matter to you. With improved notification settings, you'll always be in the loop.

Pipelines bulk trigger step—now generally available

The On New Bulk Event step will be generally available starting June 24. This step makes it easier to handle bulk record changes in a Quickbase table—including create, update, and delete actions from CSV imports or grid edits.  

All changes are processed in a single pipeline run, making your workflows more reliable and scalable. The bulk trigger outputs an array of changes and automatically attaches a loop, so you can easily process each record one at a time in the order they are received. This ensures consistent, step-by-step execution rather than processing everything in parallel. 

You can also now use Jinja expressions to reference the first 100 records in downstream steps. Learn more

Improved table selector

Since we released the bulk trigger feature in beta, we have also improved the table selector for this step. We split the table selector dropdown into separate app and table selectors—resulting in a faster, more intuitive user experience and significant performance improvements. For all new pipelines, after selecting the App, builders will only see the relevant tables, making navigation quicker and cleaner.

The change to the app selector will not impact existing pipelines. They will continue to run without changes, unless they are modified. The App selector appears when editing the step or refreshing the schema, and both fields are automatically pre-filled.

Note

We plan to expand this behavior to all applicable Quickbase steps in the future. 

Trigger pipelines based on the number of records changed  

In the Quickbase Pipelines channel, you can also now configure a pipeline to trigger depending on the number of records added, modified, or deleted: 

• For the On New Bulk Event step (for bulk trigger), set the minimum number of changes required to trigger the pipeline.

• For the On New Event step (for a single record trigger), set the maximum number of changes allowed to trigger the pipeline.

Note

If you have pipelines that trigger on single and bulk changes in the same Quickbase table and don't explicitly configure this setting, they will both run at the same time.

Learn more about this new option in the help center.

Enhancements

My Apps page updates

We're updating the My Apps page to give you more control over the apps you see. Previously, users would see internal apps meant for public access (EOTI), or an app they wanted to access might be missing from the list. It wasn’t clear how the list was populated, and there were only a few controls outside of Advanced Search to help you find the apps you cared about.

Now, My Apps only shows apps you’ve been granted explicit access to. This means that apps you access because you are a super user or because they are public apps (EOTI) will no longer show on your app list.

We also added tools to help you see the apps you care most about: 

• Filter apps based on Apps I can edit as an admin, Apps I manage, or Apps I’ve hidden

• Search apps by app name or app ID

• View the new Date created column to identify new apps

• Super users: Control whether you see a list of apps you can access because of your super user status or whether you only see apps you have explicit access to

• App admins: Use a new app property to hide apps on the My Apps page from non-admins 

Because of these new filter and search capabilities, we’ve removed the Advanced Search option. We've also removed the following app icons: EOTI and modified since last visited.

If you would still like to display EOTI apps on the My Apps page for your users, realm admins can modify the Public apps visibility option in the Policies page of the Admin Console.  

Clarified app access message 

The message shown when you try to access an app you don’t have access to is now clearer and more actionable. 

Navigation enhancements

Expanded breadcrumbs on admin pages 

We added breadcrumbs in more administrative pages within an application to improve navigation and accessibility. 

App performance improvements

We’re continuously improving the performance of the Quickbase platform. Beginning July 9, we’ll start rolling out updates to all realms aimed at reducing load times when navigating between updated components (like new forms, new style table reports, updated dashboards, and charts) within an app.

You’ll notice faster performance when moving between these features within the same app, including: 

• Switching between tables via the sidebar

• Adding, editing, or viewing records from table reports, forms, or dashboards

• Accessing favorites and recents  

• Drilling into data from charts or summary fields

• Opening reports from the reports menu 

Performance gains will vary depending on your app’s configuration.

Note

To benefit from these improvements, you must be using the updated versions of each respective component (like new forms, new style table reports, updated dashboards, or charts) while also using sidebar navigation.

Duplicate record clarity 

When duplicating a record on a form, a gray Copy badge now appears before the record title to clearly indicate that it is a duplicate. 

A blue pop-up notification also appears to reinforce this. 

Once you save the record, the Copy badge and blue notification are removed, and the record title is updated according to the table’s record title settings. A success notification confirms the save.  

Document template editor—inline margin setting

We’ve improved the way you set margins around elements in the document template editor. Now you can set margins from the inline toolbar while you view your content. This update will roll out incrementally to all realms during the week of June 23.

Audit log enhancements

New audit events

This month we’re introducing three new audit events with the following actions: 

• file_attachment_download: Captures any type of file download, whether via API or through a record

• restful_api_getField and xml_api_getFieldProperies: Capture both XML and REST API calls to get any field properties. 

Visit our Audit Log Library app for more information about the new events and all other existing audit events. 

Additional API Field Usage filter in app-level audit logs 

We’re introducing an additional filter called API Field Usage under Resource type in app-level audit logs. The filter returns API usage of a particular field so you can easily identify if the field is being used in API calls and integrations.  

Data change logs—tracking changes to all scalar fields 

In April, we introduced significant improvements to data change logs. Unfortunately, we had to temporarily disable part of the functionality because of potential reliability issues. 

As announced last month, we are now progressively rolling out the tracking of data changes for all scalar (data entry) fields in audited apps. By the end of June, the capability will be restored to all accounts. 

Learn more about this feature in our blog post.

Audit log performance improvements

We'll be rolling out performance improvements to audit log searching. This will benefit all ways of consuming audit logs (UI, API, admin console connected tables) by up to 200%.

Admin Console connected tables enhancements

Support for multi-account realms 

Admin Console connected tables can now be set up in realms that have more than one account. Realm admins in these realms will now see a new data source, called admin console, to connect to. 

To support this change, we introduced an additional Account ID field to both the Apps and Access tables. 

Learn more in our help article. 

Pipelines Admin Console connected table—new fields 

The following new fields will be added to the Pipelines Admin Console connected table by July 4th (previously expected by the end of June):

• App IDs

• Tables and Fields  

• Channels

• Last Modified

• Successful Runs (last 24 hours)

• Unsuccessful Runs (last 24 hours)

• Tags

• Quickbase Authentication (User Token, Simple Auth, or Mixed) 

Realm admins can add the new fields to their existing Admin Console connected tables by going to Table Settings > Fields > New Fields > Using Connected Data. 

Quickbase mobile enhancements

Mobile forms now support subforms

The new forms experience on mobile now supports subforms—allowing you to add or edit related records without leaving the parent form. Subforms open in another layer, so you can make changes to child records while keeping unsaved changes on the parent form intact.  

The enhancement will be released in version 1.70 of the Quickbase mobile app—available in Google Play and the App Store by the end of June. 

Pull-to-refresh optimization 

Pull-to-refresh on new forms and dashboards will now activate only when you're at the top of the page, reducing accidental refreshes while scrolling.

The enhancement will be released in version 1.70 of the Quickbase mobile app—available in Google Play and the App Store by the end of June. 

Pipelines enhancements

Note

Pipelines enhancements will be released on June 24.

• Updated Pipelines introduction for new users

• Metadata for trigger steps

• Trigger pipelines based on the number of records changed  

• Pipelines error notification emails

• Pipelines Smart Builder—connected account notification

• Pipelines FastField channel improvements

• Additional Pipelines improvements 

Updated Pipelines introduction for new users 

It's now even easier to build your first pipeline. If you don't have any pipelines, the Pipelines Dashboard will have a different look with pre-built suggestions to choose from. Alternatively, you can start typing an idea for a new pipeline directly on the dashboard that will trigger our Pipelines Smart Builder to build it for you. 

Metadata for trigger steps 

We’re now exposing metadata information for steps in a convenient way. When a pipeline is run, each step may receive additional information from the remote system it interacts with or accumulate additional context. This information will be accessible in: 

• The Quick reference widget and dropdown selectors
    

• The metadata.<step-index> pattern in Jinja templates 
   

The metadata for the bulk trigger is now accessible through Jinja. Learn more in our help article.

Pipelines error notification emails 

We improved the error notification emails you receive from Pipelines to make them more informative and actionable.  

Here's what’s new:

• Pipeline information (pipeline's name, owner, realm) with IDs and direct links to the respective resources

• Timestamp of failure  

• Step index and name  

• Detailed error message for the first 10 errors 

Error email notifications will now also be sent to the respective realm admin to ensure broader visibility. Previously, only the pipeline owner received those notifications. This CC to realm admins will be implemented by July 22.

These enhancements are designed to reduce troubleshooting time and help your team respond more efficiently to pipeline issues. They will be released by the end of this month.

Pipelines Smart Builder—connected account notification 

Last month, we enhanced Smart Builder to allow you to select a channel account for steps generated when building a new pipeline or adding steps to an existing one. With this month’s release, we indicate if you don’t have a connected account for a channel suggested by Smart Builder. 

Pipelines FastField channel improvements 

• Pre-populating Data Table fields—Starting June 24, FastField Data Table fields can be selected as merge fields in Pipelines, enabling pre-population from Quickbase fields during dispatch.

• Pre-populating dispatch location—Starting June 24, Address, Latitude, and Longitude fields can be pre-populated by app builders when creating dispatched tasks in the FastField pipeline channel. Here's how these fields work together:

  • If Latitude, Longitude, and Address are all provided, FastField uses the latitude and longitude coordinates for task directions, while displaying the dispatch address in the FastField UI.

  • If only Latitude and Longitude are provided, the FastField UI shows the Dispatch Address as Lat: {latitude}, Lng: {longitude}.

  • If only the Address is provided, FastField attempts to look up latitude and longitude coordinates to generate directions. If the lookup fails, directions are not available for the dispatched task. 

Additional Pipelines improvements 

We continue to regularly make improvements to Pipelines. This month we: 

• Made it easier to locate the Quick Reference Widget by having it opened by default. With it, you can easily check and reference the outputs of steps. The Quick Reference Widget is on the top left of the Pipelines Designer.

• Changed the placeholder text when focusing on a specific field in a pipeline step to lead to our enhanced search (when typing /). This type of searching allows you to find and select full phrases, which is especially useful when some of the referred objects have spaces in their names.

• Added a loading placeholder activity when manually starting a pipeline.

• Resized the tags column in the dashboard in favor of the pipeline name.

• Improved the QuickBooks Pipelines channel. The Start time and End time fields in the Create a Time Activity step are no longer mandatory, improving flexibility when logging time entries.

• Improved the ODBC Pipelines channel. We removed the checkbox Proxy via agent from the connect dialog, as there is no option to connect without a proxy. It's now on by default.

• Improved error icons. If a pipeline previously encountered an error, but the last run of the pipeline was successful, the error icon now changes to a yellow warning sign. This indicates that there were no errors in the last run. The error icon remains red if there was an error in the last pipeline run.
   

Beta opportunities

Here are some new features for you to try out while we're still developing them.

AI Spreadsheet Import

AI Spreadsheet Import is now available in open beta to all Quickbase accounts. Use it to transform complex spreadsheets into Quickbase apps. AI Spreadsheet Import analyzes your Excel file, creates a data model, transforms formulas, and imports data into a new Quickbase app—complete with forms, reports, dashboards, and roles with permissions. 

To access it, open the AI console in the global bar and select Import a spreadsheet. Learn more about preparing your spreadsheet for import in our beta guide. 

What's fixed in Quickbase?

Note

Pipelines bug fixes are deployed on June 24. All other fixes are deployed on June 22.